How to Upload Emails to Microsoft Outlook 2016

When you switch to Microsoft 365 electronic mail from another service such every bit Gmail (or Yahoo! or AOL) yous take 2 options:

• Import a copy of all of your sometime email into your Microsoft 365 account. This way, you lot can have all of your email—past and present—in one account. Choose this option you have the Outlook app (2013 or 2016) installed on your computer, and you lot plan to retire your Gmail account. Instructions are provided below.

  OR

• Connect your old email account to Outlook. You will exist able to see and admission your quondam email, but it will be stored in your Gmail account, not in your Microsoft 365 account. Cull this choice if yous plan to keep your Gmail business relationship active, or y'all don't take the Outlook app installed on your computer. For the steps, run across Connect e-mail accounts in Outlook on the web (Office 365).

Before y'all import email

• Have your Microsoft 365 user id and password handy.

• Install the Outlook app. It comes with nigh Microsoft 365 plans. If you don't have the Outlook app, come across how to go the Outlook app.

• Add your Function 365 mailbox to Outlook

Tip: Don't have Microsoft 365? And yous want to go on Gmail as your service? You lot tin can however employ Outlook to read, write, and manage your email. Just perform Pace one: Set up Gmail for connecting to Outlook then Step 2: Add your Gmail account to Outlook.

Step 1: Set up Gmail for connecting to Outlook

Before y'all connect your Gmail account and Outlook, you lot need to prepare your Gmail account: plough on 2-step verification for Gmail and so create an app password that Outlook/Microsoft 365 volition use with your Gmail address to make the connection.

Stride 2: Add together your Gmail business relationship to Outlook

When you're finished with this step, you'll see your existing Gmail letters in Outlook. Yous tin utilize Outlook to receive, read, and send new messages from your Gmail account. You tin can as well proceed to utilise your Gmail account as earlier through the Gmail web site.

1. Open up the Outlook app (such as Outlook 2013 or 2016). The top ribbon looks like this, with File in the left corner:

   

   Yous can only use a version of Outlook that has File in the left corner - it ways your version has an Import/Export wizard.

   If your Outlook ribbon looks something like the one below, then you're not using an Outlook app that's installed on your figurer. See How to become the Outlook app.

   

2. In the Outlook app, choose File > Add together Business relationship.

   

3. On the Auto Account Setup page, enter your name, your Gmail address and your Gmail password (or the app password), and and then choose Next.

   

   If the configuration process doesn't finish and you lot instead go prompts to enter your user name and password for the imap.gmail.com server, choose Cancel and re-enter your app password in case the first one had a typo. If you continue having problems, see Fixing problems with adding Gmail to Outlook.

4. Click Finish. Outlook syncs with your Gmail account. The e-mail in your Gmail account will appear in Outlook, right below your Microsoft 365 mailbox.

   

Step three: Copy your Gmail letters to your desktop

Mac users: If y'all are using Outlook for Mac 2011, there are other export and import instructions.

When you're finished with this step, a copy of your Gmail messages will be stored in a file that Outlook creates on your desktop. The file is called an Outlook Data File (.pst). If yous receive more email to your Gmail account later on you have this snapshot, those additional messages won't be copied to your .pst file, merely you tin can always repeat these steps to copy them.

1. In the Outlook app (Outlook 2013 or Outlook 2016), choose File > Open up & Export > Import/Export.

   

2. Choose Consign to a file, and and so cull Next.

   

3. Choose Outlook Information File (.pst), and then choose Next.

   

4. Select the business relationship you want to export by choosing the proper name or email accost of your Gmail account, and verify the Include subfolders box is checked (this ensures all your email is copied), and then choose Adjacent.

   

5. Choose Browse to select where to relieve the Outlook Data File (.pst) and to enter a file name. By default, the name is "backup," so choose another proper name that'due south easy to remember, such as gmail. If y'all are exporting to an existing Outlook Information File (.pst), under Options, specify what to practice when exporting items that already be in the file. Cull Finish to keep.

   

6. In the Add together an optional countersign dialog box, add a password if you lot want. Choose OK to relieve the data file even if you leave the countersign boxes empty. Without further discover, Outlook begins exporting the data immediately. It doesn't give you a message when it's washed, either.

   

7. Go to the location where you saved the .pst file to confirm information technology'southward in that location.

Step 4: Copy your Gmail to your Microsoft 365 mailbox

When you're finished with this stride, the email in the .pst file volition be available in your Microsoft 365 mailbox.

1. In the Outlook app (Outlook 2013 or Outlook 2016), cull File > Open & Export > Import/Export to start the Import and Consign Sorcerer.

2. Cull Import from another program or file > Next.

   

3. Choose Outlook Information File (.pst) > Next.

   

4. Browse to the .pst file you created in Footstep iii (in our example the file is named gmail.pst). Nether Options, cull how y'all want to bargain with duplicates. Choose Next.

   

5. If you assigned a countersign to the Outlook Information File (.pst), enter the password > OK.

6. Choose to import the email into your Microsoft 365 mailbox (in the instance, the Microsoft 365 mailbox is named Jakob@onmicrosoft.com). Cull Cease.

   

7. Outlook starts copying the information from the .pst file to your Microsoft 365 mailbox. If y'all have lots of data, this may have hours. If you close downwardly Outlook or disconnect from the Cyberspace earlier the import completes, it will continue the adjacent time it's reconnected.

   When Outlook is finished, you'll come across the snapshot of your Gmail, at present stored in your Microsoft 365 mailbox. Congratulations! Your old Gmail messages are now in your Microsoft 365 mailbox!

   

   Because your quondam Gmail is stored in your Microsoft 365 mailbox, you lot can employ Outlook on the spider web to access those email letters from any device.

   

(Optional) Step 5: Remove your Gmail account from Outlook

When you're finished with this step, your Gmail account will all the same be, merely you won't see it in Outlook. If you lot receive any more than emails at that Gmail account, y'all'll need to repeat the steps in this commodity if you desire them in your Microsoft 365 mailbox.

1. In Outlook, choose File > Business relationship Settings > Account Settings.

   

2. In the Account Settings box, select your Gmail account, and then choose Remove.

   

3. In the dialog box about the offline enshroud being deleted, choose Yeah.

   

   The Gmail letters that you imported to your Microsoft 365 mailbox are still there, but your Gmail account no longer appears in Outlook.

Fixing problems with calculation a Gmail account to Outlook

Here are three common problems customers experience when importing Gmail to Outlook.

• Problem 1: If you get the following prompt, choose Abolish (information technology will take a couple of times), and then choose Cancel once more at the Auto Account Setup page so the prompt stops appearing.

  

  This prompt occurs because Google thinks someone besides you has your countersign. It volition display this prompt repeatedly, each time Outlook pings Google. This happens if:

  • You lot typed the wrong countersign. To set, doublecheck your password.

  • Or, you lot're using a computer that you lot haven't used before to sign into your Gmail account.

  • Or, you haven't signed in to your Gmail account for a while.

  To fix, try this:

  1. Sign in to your Gmail account using the aforementioned reckoner you're going to use for the Add together account process.

  2. Brand sure yous've done the steps to fix your Gmail business relationship.

  3. Start Step 2: Add your Gmail account to Outlook over again, starting at pace 3, File > Add together account.

• Problem 2: If, instead of seeing your Gmail messages in Outlook, you get an fault message along the lines of "Your IMAP server wants to warning yous to the following......" get to your Gmail account and bank check that Allow less secure settings has been set up to ON, and then practice the steps over again to add your Gmail business relationship to Outlook.

  

• Problem 3: You get the fault message "Could not complete the performance considering the service provider does non back up it." Are you trying to import your Gmail messages into an Outlook.com or Hotmail.com business relationship? This fault is the consequence of trying to import into an Exchange ActiveSync (EAS) account. The EAS service provider (Outlook.com / Hotmail) does non support importing (or moving), only copying into the binder. For instructions, encounter Add together all your email accounts to Outlook.com.

Import Gmail contacts and calendar

In Gmail, contacts and calendar are stored separately from e-mail, and so it'due south additional steps to copy them to Outlook. For instructions, come across:

Import Gmail contacts to Outlook

Import Google Calendar to Outlook

mccawthones.blogspot.com

Source: https://support.microsoft.com/en-us/office/import-gmail-to-outlook-20fdb8f2-fed8-4b14-baf0-bf04b9c44bf7

Share this post